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3 Effective Ways to Reduce Time to Hire (that you can implement immediately)

reduce time to hire

Reduce Time to Hire

As organizations focus on improving their talent acquisition processes, creating strategies to reduce time to hire, amongst other metrics, has been particularly important.

While other metrics such as cost to hire, retention rates, etc. are equally important, a recent report from Gem shared that 72% of large companies currently track time to hire, as well as 73% of smaller organizations.

So how can your organization reduce time to hire? Let’s dig in.

Create Compelling Job Descriptions

So many organizations utilize generic job descriptions, which makes it difficult for candidates to discern the responsibilities and skills required for the role. Consider improving your job descriptions by implementing some of the following strategies:

Start with a Clear Job Title

  • The job title should be specific, clear, and accurately reflect the nature of the job. Avoid using jargon or internal terminologies that might be ambiguous to outsiders.
  • Research competitive job titles in the industry to ensure you’re in alignment with market standards.

Detail the Main Responsibilities

  • List the main duties and tasks associated with the job in a clear and concise manner.
  • Prioritize them in order of importance or frequency. For example, how often would the employee be performing the responsibility?
  • It’s useful to use action verbs (e.g., “coordinate,” “manage,” “design”) to give a clear sense of what the employee will do.

Outline Necessary Qualifications and Skills

  • Clearly state the education, experience, certifications, or technical skills required for the job.
  • Differentiate between “required” and “preferred” qualifications to give applicants a better understanding of what is mandatory versus what would be a bonus.

Include Information about the Company Culture and Benefits:

  • Provide a brief overview of the company’s mission, values, and culture. 
  • Highlight benefits that the company offers, like health insurance, 401K, professional development opportunities, and any other unique perks. Does your company offer pet insurance? List it!


Lastly, always ensure that the job description complies with all relevant employment laws and does not include any discriminatory language or requirements.


Launch An Employee Referral Program

Employee referrals have emerged as one of the most cost-effective recruitment methods for businesses. When current employees refer potential candidates, there’s often a significant reduction in recruitment-related expenses.

First, the organization can bypass or lessen costs associated with advertising the position on job boards or hiring recruitment agencies. Plus, the screening process can be expedited, as referred candidates are often pre-vetted by the referring employee. This means less time and money spent on interviews and things like assessments. 

Additionally, studies have shown that referred employees typically have longer tenures than non-referred hires, which translates into lower turnover costs in the long run. In essence, tapping into the existing employees’ networks can streamline and improve the hiring process, in turn lowering the cost of hiring.

reduce time to hire

If you’re interested in learning how to reduce your time to hire through employee referrals, please reach out.

Improve Talent Pipeline

To consistently attract the best candidates for job roles, it’s essential to constantly be looking to improve your organization’s hiring game.

This means being proactive about searching for potential hires. Boosting the company’s reputation and making sure it aligns with what job seekers are looking for is a big part of this as well. If current employees love where they work and share their experiences, their network might want to join, too.

Taking advantage of tech tools can make the hiring process smoother and more fair. It’s also a good idea to keep in touch with potential hires, even if there aren’t any openings right now. Attending or hosting events, workshops, and conferences is a great way to meet potential candidates. Partnering with colleges and training programs can introduce us to new talents early on. And, of course, regularly checking and tweaking the hiring process ensures it’s always on point and meets the company’s changing needs.

In conclusion, reducing the time to hire is not just about speeding up the recruitment process; it’s about optimizing it. By implementing strategic measures such as enhancing your employer brand, leveraging cutting-edge technologies, and maintaining ongoing engagement with potential candidates, companies can ensure they’re attracting the right talent promptly.

Remember, a streamlined hiring process not only saves time and resources but also positions the organization as an employer of choice in a competitive market. By embracing these best practices, companies can ensure they’re always equipped with the best talent to drive their visions forward.

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